Starter bundle
2 to 4 weeks, fixed-fee. Written quote inside 48 hours of the discovery call.
← All toolkits·The Jobs and Vendors Toolkit
Operations, owned, not rented
The Jobs and Vendors Toolkit.
Every active job, every supplier, every renewal, on one board. Modular, owned, themed to your business.
The operational core of a shop that runs jobs and buys from vendors, owned by you and themed to your brand. Nine containers across Foundation, Jobs, Vendors, and Insight. Pick the containers that fit how you run the work; we configure the build and hand over the source at the end.
What this is, what this is not
A board for the work and the suppliers behind it. Not a project tool you rent per seat.
The toolkit runs active jobs and the vendors that support them. It stays out of accounting and payroll, and out of inventory or manufacturing ERP. It replaces the whiteboard, the group text, the shared spreadsheet that breaks when two people open it, and the per-seat project tools and contract-reminder apps you pay for now.
This is
- A modular jobs and vendors toolkit
- Containers you turn on as you need them
- Brand-themed to your business
- Owned by you at handoff: source, data, documentation
- Often pays for itself by consolidating the per-seat subscriptions it replaces
This is NOT
- An accounting, payroll, or invoicing system
- An inventory or manufacturing ERP
- A per-seat project tool you rent forever
- A subscription you rent forever
The containers
9 containers across 4 tiers.
Foundation is always on. The rest are picked in the configurator. Each container is a working module of the toolkit, themed to your business, built into your install.
Tier · Foundation
- jv-01Always on
Access and Data Controls Baseline
Authentication, roles and permissions, audit log, encryption, automated backups, export your own data.
- jv-02Always on
White-Label Theme
Your logo, colors, and fonts on every screen.
Tier · Jobs
- jv-03
Job and Project Board
Every active job, who is on it, what stage it is in, and what is overdue, on one board.
- jv-04
Scheduling and Assignment
Who is doing what and when, with the conflicts visible before they happen.
- jv-05
Invoice-Ready Milestones
What gets invoiced when, marked complete and exported to your accounting tool. We feed your books, we do not become them.
Tier · Vendors
- jv-06
Vendor Directory
Every vendor, the contact, and what they cost, in one place.
- jv-07
Contract and Renewal Calendar
Renewal dates, notice windows, and alerts before an auto-renewal sneaks up on you.
- jv-08
Spend and Duplication View
What you spend across vendors and what is duplicated, so you can cut the overlap.
Tier · Insight
- jv-09
Operations Dashboard
Active jobs, overdue work, upcoming renewals, and vendor spend on one screen, refreshed daily.
Build my toolkit
Pick the containers. Share the link. Send us the config.
Start from a preset or build a custom configuration. Foundation containers are always on. Your selection is encoded in the URL so you can copy the page and share it with a partner before sending. When you are ready, drop your name and email and we will come back inside 48 hours with a written, fixed-fee quote.
Start with a presetCustom
A guided tour
A guided tour through four containers.
Mockups shown for a fictional business, Tortolita Fabrication. Your install is themed to your brand at no additional cost; see the White-Label Theme container.
Job and Project Board 
Scheduling and Assignment 
Contract and Renewal Calendar 
Operations Dashboard
Hosting, ownership, and what you pay after handoff
You pick the platform. We build on it. You own it.
- You choose where it runs. Your AWS account, your Azure account, or open-source and self-hosted. We build to the platform you want, not the one that pays us.
- The only ongoing bill is your own usage, paid to the provider. On AWS or Azure that is metered usage billed directly by Amazon or Microsoft, usually modest for a single-business tool. On an open-source, self-hosted setup it can be close to nothing. AC5 Labs does not resell hosting, mark it up, or sit between you and your provider.
- No AC5 Labs platform fee. No seat licenses. No renewal. Once we hand over the source, the data, and the documentation, the build is yours and nothing from us keeps billing.
- Maintenance is on call, not on retainer. When you want a change or a fix, you call us, we quote it, and we do it. An optional standby maintenance line is available, never required, never auto-renewed.
- You are not signing up to run a data center. We hand over something documented and stable, on the platform you chose, with a recorded walk-through. Most owners touch the infrastructure rarely, and call us when they do.
Pricing and timeline
Fixed-fee per configuration. Owned at handoff.
The four anchors. The exact dollar amount lands in the written quote inside 48 hours of the discovery call.
Full toolkit
4 to 8 weeks, fixed-fee. Same Pilot Risk-Reversal at the Phase 1 gate.
Optional maintenance
A single optional line for changes and platform questions, billed only when you use it. Never required, never auto-renewed.
Owned at handoff
No seat licenses, no platform access fees. The build is yours forever.
Compared to the SaaS stack
What a small operations team commonly pays for, every month.
Approximate retail SaaS list pricing as of 2026. Your savings depend on your current stack and seat count.
| What you commonly pay for | Approx. cost | Container that replaces it |
|---|---|---|
| Project and job tracking, per seat (Monday, Asana, Jobber) | $10 to $50 per user per month | Job and Project Board, Scheduling and Assignment |
| Scheduling and dispatch add-ons | $20 to $80 per user per month | Scheduling and Assignment |
| Contract and renewal tracking | $20 to $100 per month | Contract and Renewal Calendar |
| Spend reporting add-ons | $50 to $150 per month | Spend and Duplication View, Operations Dashboard |
| Sum | Several hundred per month, recurring, scaling per seat | One-time custom build, owned forever |
Costs above are approximate retail SaaS list pricing as of 2026. Per-seat tools get more expensive every time you add a crew member; an owned build does not.
FAQ
The questions buyers ask first.
Is this an accounting system?
No. It runs jobs and vendors and marks what is invoice-ready. Invoicing and books stay in your accounting tool; we export to it.
Will it replace my inventory or ERP system?
No. It tracks jobs and suppliers. Deep inventory and manufacturing planning stay in a dedicated system if you have one.
Where is the data hosted?
Your choice: your AWS or Azure account, or open-source and self-hosted. You pay your provider directly for usage; we do not resell hosting.
What happens if AC5 Labs disappears?
You own the source code, the database, and the documentation. Any competent developer can pick it up.
Can I add containers later?
Yes. The toolkit is modular. A new container slots into the same Foundation baseline and theme.
Does it integrate with my accounting tool?
We export invoice-ready milestones and vendor spend to common accounting tools. The accounting system stays the source of truth.
Tell us about how you run the work.
30-minute discovery call. We come back inside 48 hours with a written, fixed-fee quote and a fixed timeline. If your current stack is the right answer, we will say so on the call.